After School Care Program
Mission
Asheville Catholic School’s After School Enrichment Program (ASEP) was designed to meet the needs of its students (Pre-K – 8th grade) and their working parents. The purpose of ASEP is to provide a child-centered, safe, stimulating, and happy environment, which allows children to interact freely with others. Each day ASEP will offer an after school snack, homework time and recreation time. In addition, a variety of activities which include but are not limited to: music, games, arts and crafts, cooking, holiday parties, and programs from outside groups, will be an integral part of the program.
Registration Fee & Form
A non-refundable registration fee of $45 per family is required with your application. The registration form must be filled out completely and the information recorded on it should be kept current. Please notify the ASEP Staff if there are any changes in business or personal information such as address or phone number during the school year.
Fees & Payment Policy Schedule
The ASEP Coordinators must be notified in advance if a child is changing from full-time to part-time or part-time to full-time.
**Only one change can be made during the school year**
Full-Time
- (4 or 5 days per week)
- $240 per month for 1st child
- $180 per month for each additional child (25% discount)
- 1:00PM dismissals are included in the full-time monthly fee.
- Optional “Discovery Days” – $40 per day / per child
- The months of August, December, April and June will be prorated at a rate of $12 per day / per child for full-time participants.
Part-Time
- $15 per day/ per child
- 1:00 PM dismissal days - $25
- Optional “Discovery Days” – $40 per day / per child
Payment
- Tuition for full-time children is due on the first of each month. A late charge of $10.00 will be assessed if payment is not received by the 10th of the month. Alternate payment plans must be worked out in advance. Failure to comply may result in the removal of your child from the program.
- Tuition for part-time children is due upon receipt of invoice. Invoices are given out at the beginning of each month. A late fee of $10.00 will be assessed if payment is not received by the 10th of the month. Alternate payment plans must be worked out in advance. Failure to comply may result in the removal of your child from the program.
- Families whose accounts are delinquent (After the 10th of each month) will be sent a past due notice.
- If the monthly payment is not received by the last day of the month the child/children will be excluded from the ASEP until the account is brought current unless arrangements have been made with the ASEP Coordinators.
- Checks are to be made payable to: ACS – ASEP.
- Payments may be given to the ASEP Coordinators directly, sent into the school office or mailed to: Asheville Catholic School, 12 Culvern St., Asheville, NC 28804
- There will be a $25 charge for a check that is returned.
- No refunds will be given for occasional misses.
- All payment arrangements made between parents and the ASEP Coordinators must provide for full payment before the end of the school term.
Receipts & Tax ID
You may request a monthly or yearly receipt from the ASEP Coordinators. The ACS - ASEP federal tax ID # is 561275713.
Attire
Children may bring play clothes to change into after school.
Snacks
Snacks will be provided daily. Please inform the ASEP Coordinators of any food allergies.
Personal Items
The program is not responsible for personal items (toys, electronics, balls, etc.) brought into the program.
Medication & Sick Children
Medication will be administered according to ACS policy. The container must be labeled with the medicine name, the child’s name, the time to be given, and whether or not refrigeration is needed. Parents will be asked to come for their child if the child has a fever or if the child has vomited.
Hours of Operation
- ASEP will begin on Wednesday, August 16, 2006 and run through the duration of the school year. During regular school days the program will operate from the time school is dismissed at 3:00 P.M. until 6:00 P.M.
- On 1:00PM dismissal days, the program will operate from 1:00PM – 6:00PM. Early dismissal days include September 28, December 20, April 4, and June 1.
- ASEP will operate an optional all-day program (8:00AM – 6:00PM) on teacher workdays. Enrollment is limited and pre-registration is required. This is not covered in the monthly fee. There is a $40 non-refundable charge per day for this full day program. Discovery days will be held on September 29, October 20, October 27, January 12, March 23 and March 26. Depending on participant interest Discovery Days may also be held on November 22, December 21, December 22 and April 5th.
Policies
- The ACS After School Enrichment Program follows the ACS calendar. Please check your calendar for details.
- If ACS is closed because of inclement weather, ASEP will not operate.
- Please call ACS at 252-7896 (before noon) if there is to be a change in your child’s schedule for that day.
- If inclement weather approaches during the hours of ASEP operation, ASEP will close down at the discretion of the
- ASEP Coordinators/ACS Principal. Parents will be called and will be required to promptly pick up their children.
- Children enrolled in an ACS extracurricular activity (i.e. basketball, drama, etc.) will be escorted to and from ASEP.
Pick-Up
Parents are required to sign their child/children out daily. The staff must be notified in advance in writing if someone other than the parents or authorized person on the registration form will be picking up a child. No child will be allowed to walk home alone or leave with someone not authorized by the parent on the registration form. In case of last minute (emergency) child pickup arrangement, please call the school before ASEP hours or call the SEY house directly after 3:30.
Late Pick-Up
Parents will be assessed a $1.00 fee for every minute late beyond closing time. This fee will be payable by check to ACS-ASEP to the staff member who is with your child when you arrive. After the THIRD late pickup, a child may be expelled from the program with a two-week grace period to find alternative care. If your child has not been picked up by 6:15 and notification has not been given, one of the emergency number persons will be contacted to pick up your child. Once your child has been picked up by the emergency number person, a sign will be left on the SEY House door telling the name of the person who picked up your child and the After School worker will leave.
Conduct & Discipline
The goal of this program is to establish an atmosphere in which all children will enjoy participation in the activities. If a child’s behavior becomes a problem, privileges within the program will be taken away. Suspension or expulsion will be an option if behavior does not improve. If your child is acting extremely inappropriately or endangering other children, you may be called and asked to remove your child from the program that day with a suspension from the program. This is done at the discretion of the Coordinators.
The program expects that the child/children will:
- Remain with the group and staff at all times.
- Be responsible for his/her actions.
- Take care of materials and equipment properly and return them to their proper location when finished.
- Arrive at the program promptly and orderly.
- Remain quiet when a staff member is giving instructions.
Methods of Discipline
- Separation from the group activities (time out), withholding privileges, and service time (chores, etc.)
- Parent/Staff conferences
- Suspension/Expulsion
Grievance Policy\Communication
We welcome any questions and suggestions and will strive to build an open line of communication between parents and staff. If you have a concern or problem please let us know. If needed, a conference can be scheduled.
ASEP Contact Information
Erin Gilson and Shannon Gilson – Coordinators
Asheville Catholic School – ASEP
12 Culvern Street
Asheville, NC 28804
www.ashevillecatholic.org
Office phone 828 252 7896
Office fax 828 252 5708
SEY House 236-1394
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